LUMHC Club Constitution
Lancaster University Men’s Hockey Club
1.0 The Club
1.1 The club, Lancaster University Men’s Hockey Club shall hereafter be referred to as “the club”.
1.2 The club shall be affiliated to Lancaster University Students’ Union (LUSU) subject to its conditions set out in section 27 of the union constitution. As such the club agrees to abide by the union constitution, its Bye-laws, the LUSU safety framework and all other union policies.
1.3 The club can affiliate to external bodies subject to approval by the union council (see section 20 of the union constitution).
1.4 The club will consist of a number of competitive teams, all teams will compete in a BUSA league, and the 1st XI will compete in a local Saturday league as well.
2.0 Aims
2.1 The club shall exist to cover all aspects of playing, training and competing at hockey. The club will comprise of men only.
3.0 Membership
3.1 Membership is open to all male members of LUSU.
3.2 Members may attend training sessions, play in matches and tournaments.
3.3 Membership will be organised on an annual basis, with members paying a fixed rate.
3.4 The executive committee reserves the right to refuse or revoke membership of an individual for breaching the constitution, the clubs safety code of practice, the LUSU safety framework or bringing the club into disrepute subject to the complaints procedure set out in section 7 of this constitution.
4.0 Executive Committee
4.1 The society shall be administered by an annually elected executive committee who shall have roles and responsibilities set out below.
4.1.1 Chairman who shall:
· Chair all meetings of the club, and the clubs executive committee.
· Be the primary representative of the club to LUSU and all external bodies.
4.1.2 Vice-chairman who shall:
· Act as the fixtures secretary for the club.
· Be responsible for organising umpires for all home fixtures in the BUSA league, and all Saturday league fixtures.
· Act as the club secretary, and as such be responsible for taking minutes at meetings, ensure actions of the executive committee are communicated to the club members.
4.1.3 Treasurer who shall:
· Be responsible for controlling the clubs finances.
· Ensure the clubs finances adhere to the unions regulation
· Advise the executive committee and club members of the state of the clubs finances.
· Prepare a statement of finances for presentation at the annual general meeting.
4.1.4 1st XI Captain who shall:
· Be responsible for organising all activities relating to the 1st XI.
· Be responsible for training of the entire club.
4.1.5 1st XI Vice Captain who shall:
· Be responsible for collecting contact details for all new members of the 1st XI.
· Be responsible for organising a fantasy league competition for the club
· Be responsible for collecting match fees from members of their team, and pay the money to the treasurer every Monday. The captain will be held responsible for the payment of these fees, and as such will be liable to pay them out of their own money if not collected.
4.1.6 2nd XI Captain who shall:
· Be responsible for organising all activities relating to the 2nd XI.
· Be responsible for collecting match fees from members of their team, and pay the money to the treasurer every Monday. The captain will be held responsible for the payment of these fees, and as such will be liable to pay them out of their own money if not collected.
4.1.7 3rd XI Captain who shall:
· Be responsible for organising all activities relating to the 3rd XI.
· Be responsible for collecting match fees from members of their team, and pay the money to the treasurer every Monday. The captain will be held responsible for the payment of these fees, and as such will be liable to pay them out of their own money if not collected.
4.1.8 Social Secretaries who shall:
· Two social secretaries will be appointed at the annual elections.
· They will be responsible for organising all social aspects of the club calendar. In particular, the Christmas party and end of season dinner.
4.1.9 Health and safety officer who shall:
· Ensure a suitable safety code is in place to protect all members in club related activities.
· Carry out a risk assessment in relevant years and attend meetings with the university safety office.
· Ensure a suitable number of club members are qualified as first aiders and that there are first aiders present at every match and training session.
4.1.10 Publicity Officer who shall:
· Publicise club activities to club members and potential club members.
· Be responsible for producing posters twice a week to inform members of club activities.
· Be responsible for producing a monthly news letter for members.
· Be responsible for maintaining the club website.
4.2 All members of the executive committee shall:
· Attend all meetings of the executive committee and club, or produce a suitable apology to the chairman.
· Ensure the club complies with the union equal opportunities policy and notify the chairman of any problems they find.
4.3 In the absence of any committee member their responsibilities will be delegated to another committee member.
4.4 Members of the executive committee will be elected at the annual general meeting held in week 15.
4.5 Failure of executive committee members to comply with the club constitution will be subject to disciplinary action, suspension and may be subject to a vote of no confidence.
5.0 Elections
5.1 Candidates for executive committee positions will make a bid for the position at the elections, held in week 15.
5.2 The club will vote on the positions, and have the option to vote for reopening nominations if the candidate(s) is deemed unsuitable.
5.3 Once the candidate has made their speech, and has left the room the floor shall be opened to discussion.
5.4 Voting will be via a secret ballot which shall be counted by the chairman.
5.5 The new executive committee will take office at the end of week 18, with the official handover being the end of season dinner.
5.6 An official exec hand over meeting will be organised by the committee leaving office to ensure smooth transition.
6.0 Meetings
6.1 Meetings will be called by the chairman or by a majority decision by the committee.
6.2 The executive committee will meet twice weekly to discuss issues arising in the running of the club.
6.3 Meetings will be attended by all those required, if for some reason a member can not make the meeting they must send a written apology.
7.0 Complaints
7.1 Complaints about the conduct or running of the club must first be made to the Chairman who shall then follow the guidelines set out in bye-law 26 of the union constitution.
8.0 Constitution
8.1 The constitution will be available to all members of the club, and shall be referred to for clarity.
8.2 Changes to the constitution must happen at an AGM, and must be voted in by a majority.
8.3 The new constitution after changes must be sent to the LUSU General Secretary.
9.0 Safety
9.1 The club shall abide by the LUSU safety framework.
9.2 The club shall have a safety code of practice which will be reviewed annually. This code shall be shown to each new member of the club, and be made available throughout the year.
9.3 It is the responsibility of the health and safety officer to ensure this code of practice is adhered to.
9.4 The health and safety officer will attend an annual safety review held by the LUSU student activities office.
7/03/07
1.0 The Club
1.1 The club, Lancaster University Men’s Hockey Club shall hereafter be referred to as “the club”.
1.2 The club shall be affiliated to Lancaster University Students’ Union (LUSU) subject to its conditions set out in section 27 of the union constitution. As such the club agrees to abide by the union constitution, its Bye-laws, the LUSU safety framework and all other union policies.
1.3 The club can affiliate to external bodies subject to approval by the union council (see section 20 of the union constitution).
1.4 The club will consist of a number of competitive teams, all teams will compete in a BUSA league, and the 1st XI will compete in a local Saturday league as well.
2.0 Aims
2.1 The club shall exist to cover all aspects of playing, training and competing at hockey. The club will comprise of men only.
3.0 Membership
3.1 Membership is open to all male members of LUSU.
3.2 Members may attend training sessions, play in matches and tournaments.
3.3 Membership will be organised on an annual basis, with members paying a fixed rate.
3.4 The executive committee reserves the right to refuse or revoke membership of an individual for breaching the constitution, the clubs safety code of practice, the LUSU safety framework or bringing the club into disrepute subject to the complaints procedure set out in section 7 of this constitution.
4.0 Executive Committee
4.1 The society shall be administered by an annually elected executive committee who shall have roles and responsibilities set out below.
4.1.1 Chairman who shall:
· Chair all meetings of the club, and the clubs executive committee.
· Be the primary representative of the club to LUSU and all external bodies.
4.1.2 Vice-chairman who shall:
· Act as the fixtures secretary for the club.
· Be responsible for organising umpires for all home fixtures in the BUSA league, and all Saturday league fixtures.
· Act as the club secretary, and as such be responsible for taking minutes at meetings, ensure actions of the executive committee are communicated to the club members.
4.1.3 Treasurer who shall:
· Be responsible for controlling the clubs finances.
· Ensure the clubs finances adhere to the unions regulation
· Advise the executive committee and club members of the state of the clubs finances.
· Prepare a statement of finances for presentation at the annual general meeting.
4.1.4 1st XI Captain who shall:
· Be responsible for organising all activities relating to the 1st XI.
· Be responsible for training of the entire club.
4.1.5 1st XI Vice Captain who shall:
· Be responsible for collecting contact details for all new members of the 1st XI.
· Be responsible for organising a fantasy league competition for the club
· Be responsible for collecting match fees from members of their team, and pay the money to the treasurer every Monday. The captain will be held responsible for the payment of these fees, and as such will be liable to pay them out of their own money if not collected.
4.1.6 2nd XI Captain who shall:
· Be responsible for organising all activities relating to the 2nd XI.
· Be responsible for collecting match fees from members of their team, and pay the money to the treasurer every Monday. The captain will be held responsible for the payment of these fees, and as such will be liable to pay them out of their own money if not collected.
4.1.7 3rd XI Captain who shall:
· Be responsible for organising all activities relating to the 3rd XI.
· Be responsible for collecting match fees from members of their team, and pay the money to the treasurer every Monday. The captain will be held responsible for the payment of these fees, and as such will be liable to pay them out of their own money if not collected.
4.1.8 Social Secretaries who shall:
· Two social secretaries will be appointed at the annual elections.
· They will be responsible for organising all social aspects of the club calendar. In particular, the Christmas party and end of season dinner.
4.1.9 Health and safety officer who shall:
· Ensure a suitable safety code is in place to protect all members in club related activities.
· Carry out a risk assessment in relevant years and attend meetings with the university safety office.
· Ensure a suitable number of club members are qualified as first aiders and that there are first aiders present at every match and training session.
4.1.10 Publicity Officer who shall:
· Publicise club activities to club members and potential club members.
· Be responsible for producing posters twice a week to inform members of club activities.
· Be responsible for producing a monthly news letter for members.
· Be responsible for maintaining the club website.
4.2 All members of the executive committee shall:
· Attend all meetings of the executive committee and club, or produce a suitable apology to the chairman.
· Ensure the club complies with the union equal opportunities policy and notify the chairman of any problems they find.
4.3 In the absence of any committee member their responsibilities will be delegated to another committee member.
4.4 Members of the executive committee will be elected at the annual general meeting held in week 15.
4.5 Failure of executive committee members to comply with the club constitution will be subject to disciplinary action, suspension and may be subject to a vote of no confidence.
5.0 Elections
5.1 Candidates for executive committee positions will make a bid for the position at the elections, held in week 15.
5.2 The club will vote on the positions, and have the option to vote for reopening nominations if the candidate(s) is deemed unsuitable.
5.3 Once the candidate has made their speech, and has left the room the floor shall be opened to discussion.
5.4 Voting will be via a secret ballot which shall be counted by the chairman.
5.5 The new executive committee will take office at the end of week 18, with the official handover being the end of season dinner.
5.6 An official exec hand over meeting will be organised by the committee leaving office to ensure smooth transition.
6.0 Meetings
6.1 Meetings will be called by the chairman or by a majority decision by the committee.
6.2 The executive committee will meet twice weekly to discuss issues arising in the running of the club.
6.3 Meetings will be attended by all those required, if for some reason a member can not make the meeting they must send a written apology.
7.0 Complaints
7.1 Complaints about the conduct or running of the club must first be made to the Chairman who shall then follow the guidelines set out in bye-law 26 of the union constitution.
8.0 Constitution
8.1 The constitution will be available to all members of the club, and shall be referred to for clarity.
8.2 Changes to the constitution must happen at an AGM, and must be voted in by a majority.
8.3 The new constitution after changes must be sent to the LUSU General Secretary.
9.0 Safety
9.1 The club shall abide by the LUSU safety framework.
9.2 The club shall have a safety code of practice which will be reviewed annually. This code shall be shown to each new member of the club, and be made available throughout the year.
9.3 It is the responsibility of the health and safety officer to ensure this code of practice is adhered to.
9.4 The health and safety officer will attend an annual safety review held by the LUSU student activities office.
7/03/07